Conference presentation proposals


The theme of 2015’s Conference, to be held at the Melbourne Convention and Exhibition Centre from 7 to 9 September, is Reaching across boundaries.

Evaluation spans the lines we draw between ourselves – across sectors, disciplines, organisations, cultures, political borders, layers of hierarchy. It has the power to integrate values horizontally (among peers) and vertically (across levels of authority). Over the past several decades its use has moved from proving to improving, from measuring to mainstreaming, from education to all sectors and disciplines.

The UN’s designation of 2015 as the International Year of Evaluation advocates and promotes evaluation and evidence-based policy making at international, regional, national and local levels. The AES Conference 2015 provides a platform to engage with that global dialogue. Together we will use evaluation to bring together our values, hopes, thinking, skills, and experiences in pursuit of a better tomorrow.

Please think about the range of audiences who may be interested in your proposal and make sure you write it inclusively. When submitting a proposal for the main conference program, please consider how your proposed presentation reflects the conference theme, Reaching across boundaries. Presentations should ideally be very engaging, interesting and encourage audience participation.

Proposals are to be written in English and must be expressed in clear, accessible and grammatically correct language.

Proposals for conference presentations must be received by Friday 13 March 2015 (extended from 6 March).

Blind Peer Review: This AES uses double-blind review when assessing conference proposals. This means that author identities are concealed from the reviewers, and vice versa, throughout the review process. Please ensure that the proposal is prepared in a way that does not give away your identity. 

1. Presentation modality options

In choosing a presentation type please consider the most appropriate modality that allows for interactive input and stimulating discussion of issues. Presenters are encouraged to develop a written paper, although this is not generally a requirement for participation and a factor in program selection.

It may be necessary to change the format of some proposals in order to provide a well-balanced, comprehensive program. If your proposal is accepted, you will be asked if a format change is suitable.

Around five minutes at the end of each session is allowed for participants to move to the next session. This will be scheduled in addition to the time allowed for presentations.

Click here for an overview of presentation options.

2. Innovative presentation styles

The Australasian Evaluation Society encourages innovative ways of presenting at the conference. All proposals for new methods will be considered.

Presentations will still need to meet the usual criteria for quality and relevance of content.

Innovations in presentation methods will be assessed on the basis of feasibility (including technological feasibility at the conference venue), innovation, and capacity to engage conference delegates in learning.

3. Criteria for assessment

In preparing your proposal’s Justification Statement please ensure you address the following criteria for assessment:

  • A. Relevance/Importance to AES Audience: The proposal should address topics that are of importance to a broad audience within AES. If accepted, this proposal is likely to attract an audience.
  • B. Relevance/Importance to overall conference theme and to one or more of the sub-themes: The proposal should align with conference themes and sub-themes.
  • C. Technical quality: A proposal should meet high standards of technical quality in terms of methodological and/or conceptual and logical rigor.
  • D. Contribution to evaluation methods, theories, policies and practices: This refers to a proposal's focus on broader issues of significance for advancement of the evaluation knowledge-base. This is in contrast to proposals presenting the results, findings, and circumstances of a specific evaluation.
  • E. Overall Assessment: When looking across the review criteria, and across proposals, what overall recommendation would you have for this proposal?

NOTE: No individual may present in more than three conference sessions, including as a co-presenter.

4. Content

All proposals must include the presentation title, along with the abstract and a justification statement to justify why the presentation should be included on the program based on the selection criteria.

Upon acceptance of your proposal, we will request a list of your presentations authors, a list of those presenting, along with short bio-note or bio-notes (if co-presenting) to be used by the session chair to introduce your presentation.

Proposal/s will be sent to reviewers for assessment and, if accepted, the presenting author may be asked to edit them before inclusion in the conference program.

5. Abstract

The Abstract deals with the content of your presentation. It should include:

  • the purpose of your presentation 
  • an outline of the argument made based on the key concepts or research and evaluation methods or both
  • the main findings and/or conclusions
  • the implications for evaluation theory and/or practice.

You should keep in mind the criteria for assessment A to E in preparing your abstract.

Please write your abstract as you wish it to appear in the conference booklet. Describe your proposed presentation or workshop in your abstract in no more than 300 words.

You will be presenting at the same time as up to 5 other sessions, so you need to make clear what you are covering and its importance. Your audience is diverse – across nations, disciplines, uses and knowledge of evaluation –ensure your intention will be widely understood. What are you adding to the field of evaluation? Please edit your work and ask for comment from someone not involved before submitting.

Abstracts will be edited to Australian Style Guide and Macquarie Dictionary. If you have access to those resources please comply with the conventions. Use the Australian or UK English version of spell check.

Tips for writing your abstract:

  • Don’t use an acronym unless it is well known internationally – especially ones you have made up. Many in your audience won’t know the acronym. Someone will have to edit it out.
  • Don’t use jargon terms – e.g. a new term you have created.
  • DO read over your work and make sure the sentences are grammatically correct – e.g. verbs and subjects agree!

6. Justification statement

The justification statement immediately follows your abstract in the Abstract entry field. It outlines the relevance of your presentation to evaluation and the importance of what you are proposing as well as its relationship to the conference theme. This is your chance to persuade the reviewer that your presentation is worthy of a place on the program.

  • Please ensure that your statement responds to the assessment criteria
  • The justification statement should be no more than 300 words.

NOTE: Please keep a copy of the abstract and justification statement for your records prior to clicking ‘upload’. 

7. Room set-ups

The standard room set-up for oral presentations (papers) is theatre style. If you have a preferred room set up, please let us know at the end of your justification statement.

How to submit your proposal

Click here for instructions on how to use and access the online submission system.

On-site registration

Registrations are now closed. You can still attend by registering on the day – see here for details.

Chair/presenter info

To access chair and presenter information click here.

Key dates

Conference registrations

Pre-conference workshop registrations

Pre-conference workshops
5 and 6 September 2015

Conference  7, 8, 9 September 2015